IEEE International Conference on Network Softwarization
27 June–1 July 2022 // Milan, Italy

Instructions for Presentations

IEEE NetSoft 2022 will be held as a hybrid conference where remote speakers will present their work on the Webex platform through Whova event platform. We expect all speakers to give their talk live in their allotted time slot.

However, to cope with possible connectivity issues, each speaker is also required to record and submit a video of her/his talk by June  20, 2022.

Each speaker will receive an email from Whova, the conference management tool, with a link to an online form to submit their video, fill in their bio, and complete their profile. This will also apply to in-person speakers, to cope with the time difference and connectivity issues remote attendees might experience.


Please see Whova platform Instructions under Instructions for Online Participation.

Though we expect the speaker to present live, remotely or in-person, at the conference , a pre-recorded video is mandatory and must be submitted by June  20, 2022.

Only in the event of technical or connectivity issues that prevent the speaker from presenting live, the pre-recorded video of the presentation can be played. However, at least one of the paper’s authors must be online for live Q&A. If not, the paper will be flagged as “a no-show” and will not be published in IEEE Xplore.

We ask every speaker to check the conference program page – – and report any issue to the organizers at their earliest. If the program does not show the correct speaker, please send an email containing all relevant information about the right presenter (full name, email, affiliation, country, EDAS paper ID). Note that the presenter data should be consistent with the paper-related info uploaded in EDAS. The speaker must be a co-author of the paper and must be registered to the conference. A registered author who wants to delegate the presentation to a co-author loses access to the conference platform. If both the registered author and the presenter want to access the platform and conference material, the presenter should register at the participant rate.

Below are the maximum durations of video recording per paper/session type:

  • Duration of video content:
    • Full Paper Technical session presentation video: 20 min
    • Short Paper Technical session presentation video: 15 min
    • Demo session presentation video: 12 min
    • Workshop paper presentation video: 15 min

Instructions for Video Recording

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here). Many presentation applications support integrated audio and video recording, in appropriate video format. Please see the notes below for detailed instructions for PowerPoint paper and keynote presentations). If you use a different application, please see the notes under Other Options.


Video format recommendations:

  • Format: 16:9
  • Resolution: 720p (1280 x 720)
  • Typical size to be calculated according to the session type:
    • 1 minute video has typically a size of 10 MB
    • maximum bitrate: 1500Kbps
    • For example, a 12 minutes video should be around 120MB, a 23 minutes video should be around 230 MB.
  • Duration depending on your paper type, check the above information

 Power Point

  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial (How to Make a Video in PowerPoint) which goes through both of these steps. For Keynote, see this video tutorial (Keynote: How To Record & Export High-Quality Videos).

 Other Options

  1. Record your screen (and microphone) while giving the presentation.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.


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